You volunteered to help kids, not become a banking expert.
Free guides and tools for PTA, PTO and booster club treasurers.
Plain guides and free tools for the parent who just became treasurer of a PTA, school PTO or booster club. Built for parent volunteers, not accountants.
- A free guide for new treasurers
- 8 free tools, no sign-up
- Official sources on every page
New treasurer? Start with the free guide.
A day-by-day plan for your first month, with bank scripts and 18 printable worksheets.
See the free guideHow it works
Start with the guide. Use a tool when a task comes up.
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Step 1: Start with the free guide
“The New Treasurer Checklist” is a day-by-day plan for a new treasurer: who to call, what to sign and what can wait. 52 pages, 18 printable worksheets.
See the free guide -
Step 2: Use a free tool for the task in front of you
Work out a due date, count a cash box or build a one-page report. No sign-up, and what you type stays in your browser.
See the free tools
Free tools
Do the task, print the result
Every tool works without an email or an account. Results print, or save as a PDF from the print dialog.
- Free · no sign-up
990-N deadline checker
Enter your year-end date to get your due date and see whether the 990-N fits your group.
Open the tool - Free · no sign-up
Treasurer calendar
A year of IRS dates for your group, as a calendar file or a page to print.
Open the tool - Free · no sign-up
Treasurer report builder
Opening balance, income and spending in; a one-page report for the board out.
Open the tool - Free · no sign-up
Donation receipt generator
Donor, amount and date in; a receipt or thank-you letter out, ready to print.
Open the tool - Free · no sign-up
Budget template
A budget spreadsheet with sample categories, labeled as examples, to download.
Open the tool - Free · no sign-up
Cash count sheet
Count bills and coins, see if the box is over or short, and print it with signature lines.
Open the tool - Free · no sign-up
Bank signer letter and minutes
Names, dates and bank in; the minutes wording and a letter for the bank out.
Open the tool - Free · no sign-up
Audit checklist
Tick each item as you review the books, then print a record with recommendations.
Open the tool
Treasurer guides
Answers to the questions treasurers search for
24 plain-English pages for PTA, PTO and booster club treasurers, each linking to the official IRS, National PTA and state sources.
- Week 1 · Get the keys
Questions to ask the outgoing treasurer
Read it - Week 1 · Get the keys
How to change signers on a PTA bank account
Read it - Week 2 · A simple routine
How to reconcile a PTA bank statement
Read it - Week 3 · Report to your board
PTA treasurer report template
Read it - Week 4 · Easy for next year
How to file a 990-N for your PTA or PTO
Read it - Start here
PTA vs PTO vs booster club: what's the difference?
Read it